Performed all administrative duties including: Answering phones, managing calendars, and maintaining records of all office supplies. Managed and maintained the database.
Responsibilities included: scheduling, managing, and monitoring all office supplies, equipment, and equipment. Maintain and update all vendor files, including the filing of the annual budget.
Maintained vendor files, research and resolve discrepancies, processed invoices, purchase orders, expense reports, and coding, and assisted with training and troubleshooting.
Performed administrative duties such as answering phone calls, scheduling appointments, and assisting with HR related issues. Also responsible for payroll and reporting of all employee time and attendance.
Responsible for the purchasing of all supplies and equipment, including maintenance of the company’s travel arrangements, and the processing of the claims.
Organized and maintained all records of transportation, equipment, and other miscellaneous transactions, including the coding of expenditures, and compliance with the federal and state regulations.
Reviewed and approved all invoices and expense reports. Prepared and processed bi-weekly payroll for over 100 employees.
Reviewed budgets, purchase orders, travel arrangements, and other accounting documents for compliance with established policies and procedures.
Prepared budget documentation for the project managers and the Board of Directors, and assisted with the preparation of the cash flows and projections.
Assisted with the preparation of financial reports, budget preparation, and other ad hoc projects as assigned. Responsible for the development of the Finance department's website.
Analyzed and reported on budget variances and financial trends to the Director of Finance. This included the development of a new chart of accounts.
Prepare and submit annual budget and monthly financial planning. Maintain and update all accounting records. Prepare and distribute monthly financial statements.